Sunday, January 17, 2021

How to cut down trivial tasks for a more productive workday

It can sometimes seem like our days at work are kept stagnant thanks to a thousand and one small trivial tasks. If you feel like you spend more time on these tasks than on your actual job, you need to make a change to your working day. Here are some of the things you can do to try to cut down on those tasks and work towards a more productive workday overall.

Establish the important tasks

One of the most important things you can do first is to try to work out which of the trivial tasks are actually important to the operations of the business. It can seem like everything needs to be done, however an objective look at the situation might reveal that there are some things that are not as important.

You might then be able to get rid of some of these unimportant tasks. By doing so, you will be able to get through the more menial tasks and focus on the ones that truly need your attention. Prioritisation and proper delegation are going to be key here.

Use templates

If you find yourself having to write out much of the same copy, or performing the same operations over and over, it might be worth looking into some form of template to speed up the process. By using a template, you effectively cut the task down each time as you do not have to spend time working on formatting and other issues that might take a little longer.

For example, if your business regularly sends out email newsletters, you might want to look into newsletter templates. You can swap out the images and text as you need for each one, but the skeleton of the newsletter is there ready for you to use.

Set time limits

If you still feel like you are spending too much time on the trivial tasks, it might be worth setting small time limits to help you manage your day a bit better. For example, if you feel like you spend too much time reading your emails in the morning, you could set a time limit of 15 minutes to help you speed through them.

Obviously, this will be very flexible as there might be some days when your emails take you more than 15 minutes. However, having these guidelines in mind can be a great move when trying to find ways to cut down on certain aspects of your working day.

There are so many small changes you can make to your working day to ensure that your working day is as productive as possible. Make sure you don’t get too caught up in trivial tasks as they can really make a difference to how you structure your day. They often can’t be put to one side as easily as others, but you need to ensure that you are able to get past them quickly. Whether you are setting time limits or looking for cheats like templates to help you get past them, there is always something you can do.

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